• Executive Assistant I, General

    Location US-Virtual
    Job ID
    2018-101374
    Institution
    Chamberlain University
    Department
    Administrative
    Employment Type
    Regular Full-Time
    FLSA Status
    Non-Exempt
  • Opportunity at a Glance

    The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts.

     

    This position must reside in Portland, Maine.

    Responsibilities

    • Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
    • Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering when needed.
    • Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
    • Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
    • Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet.
    • Maintains accurate records and files; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
    • Provide administrative support for other member(s) of the Executive Cabinet as assigned/directed by leader.
    • Offers support and assistance to other departments and employees as needed for special projects and/or events.
    • Completes other duties as assigned.

    Qualifications

    • Bachelors Degree required but may substitute a combination of education and experience.
    • 5 years executive assistant experience.
    • Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
    • Excellent organizational, oral and written communication skills.
    • Ability to multi-task, work independently and as a team member.
    • Ability to maintain composure when working under pressure.
    • Attention to detail.
    • Ability to use good judgment and discretion daily as well as when presented with confidential information.

     

    We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Thank you for applying for this outstanding opportunity today.

    Who We Are

    Chamberlain College of Nursing is a rapidly-expanding college rich with opportunities for growth and offering competitive wages and benefits. If you enjoy being a part of an exciting team and working in a collaborative, dynamic environment, then Chamberlain College of Nursing might be right for you.

    We believe in taking care of those who take care of others. We offer a wide range of benefits that are intended to meet the diverse needs of our colleagues. Whether it's advancing your career, maintaining a healthy lifestyle or saving for retirement, our comprehensive benefit offerings can help you reach your goals.

    As an educational organization, we also support and encourage colleagues to further their educations by offering tuition assistance and seminars through our Leadership Development Center.

    If you are ready to join an institution like ours, we welcome you to apply.

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